Moving from Employee to Self-Employed? Here’s What it Means to Your Taxes

Whether your hobby became your main business or you began working a side hustle to supplement your income, starting your own self-employed business can be an exciting time. It can also be an uncertain time as you try to navigate an area of your business that you probably didn’t spend much time thinking about – taxes.

You may already be familiar with your personal income taxes, but when you become self-employed, you need to report your self-employed business income and expenses on your tax return. 

Fortunately, it isn’t difficult once you know what you need to do.

Make Quarterly Estimated Tax Payments

When you receive a salary as an employee, your employer handles withholding taxes from your paychecks throughout the year. When you’re self-employed, you handle that yourself through quarterly estimated tax payments. In general, you are expected to pay estimated taxes if you expect to owe $1,000 or more annually for your taxes.

If your business is new, a reasonable estimate of your net profit needs to be calculated in order to figure out your estimated taxes. QuickBooks Self-Employed helps you easily figure out your estimated taxes year-round. When you prepare your taxes, TurboTax Self-Employed can also automatically calculate your estimated tax payments and print out payment vouchers for you to send to the IRS.

Your quarterly estimated payment due dates for 2023 are due on the following schedule:

1. April 15 (April 18, 2023 for 2023)* 
2. June 15 
3. September 15
4. January 15 of the following year (January 16, 2024)

*If the 15th falls on a weekend or a holiday, then the due date is the next weekday. QuickBooks Self-Employed allows you to electronically file your quarterly estimated tax payments to the IRS. E-filing is fast and results in fewer errors because you won’t have to re-enter information into your checkbook or the IRS computer system. 

You can also pay your estimated taxes using the Electronic Federal Tax Payment System (EFTPS). In addition to making instant payments, it’s free. You can also mail in your payment. The IRS has specific mailing addresses based on the state where you live. Please be aware that your payments should be postmarked by the due date to avoid penalties.

If you worked both as an employee and had your own self-employed business during the year, you may be able to have more taken out of your paychecks from your employer to offset what should be paid in estimated taxes. TurboTax W-4 Calculator can help you easily estimate your withholding.

Self-Employment Tax is Calculated at Tax-Time

In addition to federal income tax, you’ll also need to pay self-employment tax, which is automatically calculated by TurboTax Self-Employed when you do your taxes. This is the tax paid by self-employed individuals for Social Security and Medicare.

As an employee, you were paying FICA tax, which was 7.65% of your gross income. Your employer was also paying a matching percentage, putting it at a total of 15.3%. Once you’re self-employed, you have to pay both sides of that tax, or 15.3%. The good news is that the IRS allows you to deduct half the self-employment tax against your income for federal income tax purposes. Finally, remember the 15.3% is calculated only on your net business income, not on your gross revenues, so the more tax-deductible business expenses you have the lower that tax will be.

Track Income and Expenses

To figure out estimated tax payments, you’ll need to be able to track your income and expenses. QuickBooks Self-Employed helps you track your business income, expenses, and mileage year-round. You can then easily export your information to your TurboTax Self-Employed tax return.

Set Up Your Own Retirement Plan

Since you’ll no longer have an employer retirement plan, you’ll need to create your own if you want to defer some of your income and save for retirement.

There are a few basic options for the self-employed:

• Individual Retirement Account (IRA): This is the simplest type of retirement plan, especially when you’re a new business. Using an IRA, you can make tax-deductible contributions up to $6,500, or $7,500 if you’re 50 or older for 2023. 
• SEP IRA: This is a much more generous plan, that might be a better idea down the road when your income is higher. It enables you to contribute 25% of your net business income, up to a maximum of $66,000 for 2023.
• Solo 401(k): This is a 401(k) plan for an individual, but you can also include your spouse if they participate in the business. Just like a regular 401(k) plan, you can contribute up to $22,500 for 2023 as an employee or $30,000 if you’re 50 or older for 2023 , but you can also make an employer contribution. The maximum total contribution to the plan is $66,000 for 2023 or $73,500 if 50 or older. 

Get Health Insurance

As a self-employed business owner you’ll have three basic options if you want healthcare coverage:

1. Get on your previous employer’s plan. It will be expensive because your employer no longer subsidizes your insurance. It will give you coverage for up to 18 months.
2. If you’re married, and your spouse has an employer plan, you can get coverage there.
3. Buy a plan through the Health Insurance Marketplace. As a new business owner, your income may be low enough to qualify for a premium tax credit.

One advantage of being self-employed is that the IRS allows you to deduct the cost of the health insurance premiums you pay without having to itemize your tax deductions and meet certain thresholds, unlike an employee, saving you money on your taxes.

As you can see, self-employment may bring additional tax considerations, as well as planning for retirement and health insurance coverage, but you’ll get the benefit of potentially unlimited earnings that come from self-employment, as well as greater freedom in your life and your occupation.

Don’t worry about knowing these tax rules. TurboTax Self-Employed will make sure you get all the industry-specific tax deductions you’re eligible for. And with TurboTax Live, you can meet with a TurboTax Live Full Service expert who can prepare, sign and file your taxes, so you can be 100% confident your taxes are done right. Start TurboTax Live Full Service today, in English or Spanish, and get your taxes done and off your mind.